Accounts Payable and T&E Specialist

Accounts Payable and T&E Specialist
GRANOLLERS - SPAIN
Summary
REQ ID
79203
POSTED
FUNCTION
Finance
LOCATION
Granollers - Spain

Accounts Payable and T&E Specialist

Cross-Business, Granollers

 

We’re Coty, a global leader in beauty. We’re World #1 in Fragrance, World #2 in Professional Hair Care, and World #3 in Color Cosmetics. Our iconic portfolio of more than 77 brands are sold in over 150 countries around the world. We believe in beauty with a purpose and brands that inspire, no matter where they are in the world.

 

We are looking for a Accounts Payable Specialist to join our local Finance team. In this role you will be the Single Point Of Contact (SPOC) for Indirect vendors and Travel and Expenses area, functioning as an escalating point and as a coach and guide for the AP process, facilitating communication with the central team located in Warsaw.

 

THE ROLE

 

In this role you will:

  • Particípate actively in calls
    • Suggest ideas of improvement, identifying route causes and solutions, and prioritization support
    • Communicate changes to SSC in Warsaw (users, new SPOC, law, legal requirements)
  • Organize AP training on changes, building capability across the site and ensuring adoption of appropriate tools and processes (P_Card, SAP MM, Ariba)
    • Reinforce P2P policies to local users
  • Support AP resolution on daily basis:
  • Advice and support regularly end-users on Ariba/ SAP topics
    • work jointly with Local Procurement on proper choice of PO / best approach for recurring Supplier AP issues
    • step–in especially when there is a face to face interaction required to resolve an ongoing issue
    • Support regularly AP processors on discrepancies, forward to AP Helpdesk any supplier/auditor request and escalation providing context
    • Analyze VIM reports and proactive escalation of issues before overdue
    • Drive discipline in issue resolution, including escalation intervention if required
  • Escalate to local and/or regional LE controller:
    • Take action with employees who repeatedly appear on the late/outstanding approval list
  • Ad hoc Support:
    • On need base, help rll out the P2P processes changes and coding rule changes
    • Maintain VIP supplier list
    • Support in contacting the right team when we have VMD - bank account changes
  • Support AP with invoice related resolutions:
    • Help identify missing Coders and Approver in Open Text COA and together with SDM helps in creating needed SAP access.
    • support infrequent coders on the best approach for Non PO invoice.
    • Ensure Coding information updates are shared
    • Support AP resolution on a daily basis
  • Support on T&E reports:
    • Advice and support regularly end-users on Concur and Valorha (T&E system in Spain and Portugal)

 

WHAT YOU’LL BRING

We’d love to see candidates who have:

  • Experience in AP roles in multinational companies
  • Strong knowledge of Excel
  • Advanced level of English and Spanish (oral and written)
  • Knowledge or previous experience using key tools: SAP, OT/VIM, Remedy, Ariba, and Concur
  • AP specific knowledge: MM, FI, Ariba
  • Knowledge and understanding of the invoice/ payment process
  • Proactive, self- motivated with strong communication and attention to detail skills

 

WHAT WE OFFER

  • International and diverse environment with a team committed to providing successful solutions to the European team.
  • Internal growth opportunities and within a fast – passed culture with passion of the beauty industry.
  • Competitive salary with additional social benefits.

 

ABOUT US

Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If youre the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible – we’d love to hear from you.